Temporary staffing service providers may be used by school units to fill short-term administrative, expert, technical, and light commercial tasks expected to last less than 6 months.

Please note that momentary staffing firm workers carrying out money handling responsibilities are covered by UC Business and Finance Bulletin 49-Policy for Cash and Cash Equivalents Received and therefore required to go through a background check through the short-term staffing firm. All approved agencies in contract with UC Santa Cruz will ensure their workers designated to crucial positions have actually passed a background check before placement starts.

II. Related Policies, Contract Articles and References

Temporary Staffing Process Summary - Procurement Services
III. Authority

The Unit Head should seek advice from people within their department who have funding authority and/or authority to authorize HR actions before initiating a temporary staffing request. Funding approval is based upon divisional delegations of authority.

The Talent Acquisition Office within Staff Human Resources is accountable for keeping track of the schools adherence to length of assignment requirements for short-lived staffing company personnel. Temp staffing project extensions require approval of the Talent Acquisition Director.

IV. Criteria

Units are highly motivated to fill vacant positions through a Competitive Recruitment; nevertheless, temporary staffing services may be used if the project has a certain end date that does not go beyond 6 months in duration.

V. Process Overview

Develop/update the task description, recognizing important/critical job functions and responsibilities, and figuring out the credentials needed for effective efficiency. Ensure needed background checks, DMV record review, and other relevant unique conditions of employment are referenced.
Determine the suitable technique for filling the vacancy. See the Filling a Vacancy guide for a total list of choices. Your Talent Acquisition Consultant can assist with this determination.
Secure financing approval per divisional procedure.
Consult with Procurement Services to figure out the best short-term staffing vendor and continue with the procedure at the Procurement Services site to get short-lived staffing services under - How to Initiate a Request for a Temporary Worker.

Source prospects, carry out interviews and recommendation checks and make sure all required background checks are completed prior to the begin date of the assignment.

Division/Unit/Department:

Review and approve hours worked using Enterprise Time Capture System (ETC). Access is given to campus users when the assignment begins.
Monitor completion of the short-lived staffing project to ensure adherence to school use limitations. Ask for an extension of project should be emailed a minimum of 4 weeks beforehand, to the Talent Acquisition Director, together with a justification for the demand.

Temporary Staffing Vendor:

Generate incomes and billings based upon hours approved by UC Santa Cruz.
Provide month-to-month 'length of assignment' report to Staff Human Resources. Report must be delivered through e-mail no later than the 10th day of the following month.